We offer a comprehensive range of services and we utilise innovative and state of the art systems.

Our Services

We can organise every aspect of your conference or event, from the very outset to the stunning delivery on the day and we take care of all details in between, large and small.

We take the time to really understand all your requirements and those of your delegates so that we remain in tune with you throughout the planning phases.

Conference Organisation
Having listened carefully to the client’s vision of their event, a successful conference requires an organising team with a wide range of skills. Our team has the skills to manage or assist with speaker or MC suggestions, programme planning, venue options, speaker contracts, accommodation, audio visual and social function theming and dedicated onsite management.

Registration Services
While we offer both online and manual registration options, our online registration system provides a seamless process for any delegate through our sophisticated events management software – EVENTS AIR®.

Sponsorship & Exhibition Management
We are expert at negotiating and communicating with sponsors at all levels and offer our clients the benefit of competitive exhibition build costs utilising our long-standing suppliers.

Awards Management
We have the specialised skills required to manage all aspects of the Awards process culminating in a creative and prestigious Awards event worth remembering.

Pre and Post Tours
We offer the option of pre and post tours around New Zealand to enhance the conference experience for attendees.  The tours can be tailored to a specific theme within your conference or purely based on leisure tourism and fun factor!  We can also plan and host partner programmes local to your conference.

Marketing & Design Services
The all-important LOOK!  We work closely with a number of talented designers to achieve the right look and style for your conference.  In addition to the design of the conference banner or logo and the sponsorship, registration and handbook collateral, we can assist with advertising forums and database management to market your conference to the right audience. A dedicated conference website, styled to reflect the event can also be established and maintained by the ForumPoint2 team.

Financial Services
Our in house qualified accountant will provide full  budget preparation and management, GST reports and final financial reports which will be auditor ready.

Our list of services includes the management of:
  • Abstracts – Call for Papers
  • Accommodation Logistics
  • Audio Visual Logistics
  • Award Secretariat and functions
  • Administration
  • Budgeting and Finances
  • Communications
  • Delegate Liaison
  • Destination Research and Advice
  • Entertainment Research and Bookings
  • Exhibition Logistics
  • Infrastructure Logistics
  • Insurance and Risk Management
  • International Feasibility Studies
  • Marketing and Media
  • Online Registration
  • Onsite Logistics
  • Partner, social and leisure programmes
  • Post Event Logistics and Analysis
  • Pre and Post Tours
  • Programme Development and Preparation
  • Print: Design and Production
  • Regulatory Compliance
  • Secretariat Services
  • Speakers and Master of Ceremonies
  • Sponsorship
  • Strategic Planning
  • Transport
  • Venues, Negotiation and Liaison
  • Website Design and Management